The tool you're actually competing with.
Most Indonesian organizers do not run on event software. They run on a shared spreadsheet for the tenant list and a Canva file for the floor plan. That combination works, right up to the point where the two files disagree with each other.
For a first market under about 20 tables, a spreadsheet is genuinely the right tool. It is free, everyone can already use it, and there is no migration. This page is about what changes when the event gets bigger than one person's memory.
Side by side
| A spreadsheet + Canva | Gelar | |
|---|---|---|
| Where the floor plan lives | A Canva or Figma file, exported to image or PDF when it needs sharing. The exported copy stops matching the source the moment anyone edits either one.[1] | One plan in the app. The public page, the tablet on the floor and the back-office laptop read the same record, updating live. |
| Booth status | Typed by hand into a cell, and again onto the plan. Two places to remember, so they drift.[1] | Derived from the assignment plus the lead's stage. Status is computed, never typed, so the plan and the pipeline cannot disagree. |
| Two people editing at once | Cloud spreadsheets merge edits well; a Canva plan does not. Whoever exports last publishes their version of the truth.[2] | Multi-user by design, with row-level access scoped per organization. |
| Payment reconciliation | Manual. Someone reads bank notifications or transfer receipts and updates a column, usually after the event.[2] | Verified transfer receipts feed the finance view directly; only money you have confirmed arriving counts as collected. |
| What it costs | No license fee. The cost is the hours spent reconciling and the bookings lost to a stale plan, which are real but never on an invoice.[3] | Free until 30 Nov 2026. After the pilot: a per-event fee by plotted booths (from Rp 500k) plus Rp 10.000 per paid booth. Never a percentage. |
Where the floor plan lives
A spreadsheet + Canva
A Canva or Figma file, exported to image or PDF when it needs sharing. The exported copy stops matching the source the moment anyone edits either one.[1]
Gelar
One plan in the app. The public page, the tablet on the floor and the back-office laptop read the same record, updating live.
Booth status
A spreadsheet + Canva
Typed by hand into a cell, and again onto the plan. Two places to remember, so they drift.[1]
Gelar
Derived from the assignment plus the lead's stage. Status is computed, never typed, so the plan and the pipeline cannot disagree.
Two people editing at once
A spreadsheet + Canva
Cloud spreadsheets merge edits well; a Canva plan does not. Whoever exports last publishes their version of the truth.[2]
Gelar
Multi-user by design, with row-level access scoped per organization.
Payment reconciliation
A spreadsheet + Canva
Manual. Someone reads bank notifications or transfer receipts and updates a column, usually after the event.[2]
Gelar
Verified transfer receipts feed the finance view directly; only money you have confirmed arriving counts as collected.
What it costs
A spreadsheet + Canva
No license fee. The cost is the hours spent reconciling and the bookings lost to a stale plan, which are real but never on an invoice.[3]
Gelar
Free until 30 Nov 2026. After the pilot: a per-event fee by plotted booths (from Rp 500k) plus Rp 10.000 per paid booth. Never a percentage.
Sources
- [1]How Gelar works (checked 3 August 2026)
- [2]Gelar security & data (checked 3 August 2026)
- [3]Gelar pricing page (checked 3 August 2026)
Other companies change their products and their prices without telling us. Every figure above is what their own published pages said on the date shown. Check the source before making a decision on it. If something here is out of date or wrong, tell us at hello@gelar.co and we will correct it.
Price your own event before you decide.
The calculator uses the same numbers our billing code reads. Put your real table count in and see what Gelar would actually cost.
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