Space by Kultura

TERMS & CONDITIONS SPACE BY KULTURA By renting and/or using Space by Kultura, the Tenant is deemed to have read, understood, agreed to, and accepted all terms and conditions set forth herein. 1. ELECTRICITY 1.1. Electricity provided by Space by Kultura shall follow the venue’s general electrical specifications and standard available capacity which is 21.000 VA. 1.2. Electricity will not be provided during the loading and dismantling periods. Electricity will only be available during show days, subject to the venue’s available capacity and applicable technical provisions. 1.3. Any additional electricity requirements beyond the standard facilities provided by Space by Kultura must be submitted in advance and approved by Space by Kultura. 2. VENUE CONDITION AND RESTORATION 2.1. The Tenant is required to return all areas, facilities, properties, equipment, and spaces within Space by Kultura to their original position and condition after the event. 2.2. Any defects, damage, alterations, or other conditions caused to any area of the venue during the preparation, execution, or dismantling of the event will be reviewed and assessed by Space by Kultura. 2.3. Should any damage or defect be identified and determined to have been caused by the Tenant and/or any party related to the rental, the Tenant shall be responsible for the applicable repair or replacement costs. 2.4. A joint inspection of the Space by Kultura area shall be conducted by both parties no later than one (1) day before and one (1) day after the event date. 3. EVENT SUBMISSION AND INTERNAL REVIEW 3.1. The Tenant is required to complete the event submission Google Form provided by Space by Kultura as part of the venue rental process. 3.2. The information submitted through the Google Form will be used as part of Space by Kultura’s internal review process to assess the event concept, requirements, and operational needs. 3.3. Space by Kultura reserves the right to review, provide comments, request adjustments to, and/or reject any event concept, activity, or requirement that is deemed unsuitable or inconsistent with the venue’s policies. 4. RENTAL PERIOD AND EVENT SCOPE 4.1. One (1) rental booking shall apply to one (1) event only. 4.2. Any subsequent event held under the same rental arrangement or continued use of the venue shall be subject to an additional charge of 50% of the applicable rental fee. 5. RENTAL AGREEMENT AND DEPOSIT 5.1. The Rental Agreement must be signed by both parties no later than ten (10) business days prior to the event date. 5.2. The signing of the Rental Agreement must be accompanied by a 50% deposit of the total rental fee. 5.3. Payment of the deposit shall constitute the Tenant’s confirmation and commitment to the agreed event date and use of Space by Kultura. 6. DATE RESERVATION FEE 6.1. A date reservation fee of IDR 1,000,000 (one million Rupiah) shall be charged to reserve the requested event date. 6.2. Final confirmation of the event must be provided no later than three (3) days prior to the event date (H-3). 6.3. If the event is cancelled on H-3 or less will incur a IDR 1,000,000 cancellation fee, deducted from the deposit. 6.4. The date reservation fee is non-transferable and may not be transferred to another party or applied to another event, unless otherwise approved in writing by Space by Kultura. 7. TECHNICAL MEETING 7.1. The Tenant is required to attend a Technical Meeting with Space by Kultura prior to the event. 7.2. The Technical Meeting must be conducted no later than seven (7) business days prior to the event date. 7.3. During the Technical Meeting, the Tenant must provide complete information regarding the event, including but not limited to: a. Event rundown; b. Equipment list and specifications; c. Promotional media and materials; d. Activations; e. Sponsors and branding requirements; f. Electrical and technical requirements; g. Manpower requirements; and h. Other requirements related to the execution of the event. 7.4. The Technical Meeting is conducted to ensure smooth operational coordination and execution of the event on-site. 8. FINAL PAYMENT 8.1. The remaining rental fee must be paid in full no later than three (3) days prior to the event date. 8.2. If the Tenant fails to complete the payment by the stipulated deadline, Space by Kultura reserves the right to unilaterally cancel the rental without any obligation to provide compensation to the Tenant. 9. EXTERNAL EQUIPMENT 9.1. The Tenant may bring equipment from external vendors or third parties, subject to prior review and approval by Space by Kultura. 9.2. Space by Kultura reserves the right to reject any equipment that is deemed to potentially cause damage, disrupt venue operations, compromise safety, or exceed the venue’s technical capacity or requirements. 10. EVENT DATE RESCHEDULING 10.1. The event date may be rescheduled once (1 time) only, provided that the request is submitted no later than seven (7) business days prior to the original event date. 10.2. Rescheduling is subject to the availability of the requested new date and must be approved by Space by Kultura. 10.3. Rescheduling may also be permitted in the event of an emergency caused by natural disasters or circumstances beyond human control (force majeure), subject to the availability of an alternative date and the operational conditions of Space by Kultura. 10.4. Any rescheduling conducted more than once and/or within the applicable periods below shall be subject to additional charges: a. Rescheduling three (3) days prior to the event date: an additional charge of 25% of the rental fee shall apply. b. Rescheduling seven (7) to ten (10) days prior to the event date: an additional charge of 15% of the rental fee shall apply. 10.5. Rescheduling does not release the Tenant from any payment obligations that have already become due or any other fees previously agreed upon. 11. EVENT CANCELLATION 11.1. If the Tenant cancels the event after payment of the deposit, the deposit shall be non-refundable. 11.2. The date reservation fee provisions under Section 6 shall remain separately applicable. 12. ADDITIONAL EQUIPMENT AND MANPOWER 12.1. Any request for additional equipment and/or manpower submitted after the Technical Meeting shall be subject to prior approval by Space by Kultura. 12.2. Space by Kultura reserves the right to reject any such additional requests based on availability, timing, technical considerations, operational requirements, or other relevant considerations. 13. TENANT’S RESPONSIBILITIES 13.1. The organization and execution of the event shall be the sole responsibility of the Tenant, including but not limited to permits, taxes, production, and promotional materials. 13.2. The Tenant shall be responsible for any applicable entertainment tax for events that involve paid admission or ticketing. 13.3. The Tenant shall be responsible for all production costs and taxes related to promotional media, including but not limited to branding materials, signage, promotional materials, and other communication materials used for the event. 14. PROHIBITED MATERIALS AND ACTIVITIES 14.1. The Tenant and all parties involved in the rental are prohibited from using, bringing, storing, or operating any materials or substances that may cause damage, loss, or danger to the venue, facilities, properties, or persons within Space by Kultura. 14.2. Such materials include, but are not limited to: a. Water or liquids that may damage the venue or property; b. Paint or coloring materials; c. Smoke-producing materials; d. Sharp objects; e. Chemical liquids or substances; f. Gas; g. Fuel; and h. Any other materials or substances of a similar nature or that may pose a risk of damage or danger. 14.3. Space by Kultura reserves the right to prohibit the use of any materials, equipment, or activities that, in its reasonable assessment, may pose a risk to the safety, security, facilities, properties, or condition of the venue. 15. LOSS AND DAMAGE TO PROPERTY 15.1. The Tenant shall be responsible for replacing any Space by Kultura property that is lost and/or damaged as a result of improper use of the property or venue, whether caused intentionally or unintentionally. 15.2. Such responsibility shall apply to any actions or omissions by the Tenant or any party related to the rental, including but not limited to crew members, vendors, talents, sponsors, contractors, and event guests. 15.3. In the event of loss or damage, the Tenant shall replace the relevant item and/or pay compensation based on the prevailing market price of the item at the time the replacement or compensation is required, as assessed by Space by Kultura. 16. SPACE BY KULTURA’S RIGHT TO SUPERVISE 16.1. The Tenant and all parties involved in the rental shall grant Space by Kultura the right to supervise the event throughout the preparation, loading, event execution, dismantling, and restoration periods. 16.2. Space by Kultura reserves the right to provide recommendations, directions, and/or comments regarding any event materials, activities, installations, or other elements that may pose a risk to the venue, facilities, properties, or persons within the premises. 16.3. The Tenant shall comply with reasonable directions issued by Space by Kultura relating to safety, security, protection of facilities and property, and venue operations. 17. STORAGE OF EQUIPMENT 17.1. The Tenant and all parties involved in the rental are not permitted to store, leave, or place rental-related equipment in any area of Space by Kultura other than the designated areas agreed upon during the Technical Meeting. 17.2. All equipment brought into the venue must be placed only in the designated and approved areas and may not be moved to another area without prior approval from Space by Kultura. 18. AMENDMENTS TO TERMS AND CONDITIONS 18.1. All Terms & Conditions herein may be amended or updated from time to time in accordance with the policies and operational requirements of the management of Space by Kultura. 18.2. Any amendments to these Terms & Conditions shall take effect in accordance with the policies of Space by Kultura and may be communicated to the Tenant through any communication channel deemed appropriate by the management. 19. ACKNOWLEDGEMENT AND AGREEMENT By making any payment, signing the Rental Agreement, and/or using Space by Kultura, the Tenant acknowledges and agrees that: a. The Tenant has read and understood all applicable Terms & Conditions; b. The Tenant agrees to comply with all policies, requirements, and provisions established by Space by Kultura; c. The Tenant is responsible for ensuring that all parties involved in the event are informed of and comply with these Terms & Conditions; and d. The Tenant agrees to be responsible for any loss, damage, or other consequences arising from any violation of these Terms & Conditions.